Augment and Manage Permissions

PriSM also provides the ability to augment and manage permissions of content based on category attribute values. For example, you could define a rule that would grant the Human Resource department access to any document where the Personnel File category was added. Or the Legal Department access to any document where the “Document Information” category  has the “Type” attribute set to “Contract”. PriSM introduces the concept of users having the privilege, not just the permissions, to see content. First, you can ensure that specific content is never allowed to have public access. Second, you can specify a specific group that users must be a member of to have the privilege to see certain content. Third, you can apply this restriction to system administrators. These combine to help ensure against accidental exposure. For example, you might configure the Human Resource folder such that only members of the HR groups have access to them, including system administrators. 

Augment and Manage Permissions

Content Control

Keeping control of the content within your Content Server environment is vital. When creating, moving or copying content, you never want sensitive or confidential information exposed. Content Server does not readily provide users with the ability to see what access rights they are giving to the information they publish. As such, they tend to just add content assuming that someone has previously set up permissions correctly on the parent folder. With Privilege Security Management (PriSM), users no longer have to make these unsafe assumptions, giving them the confidence that information they add will be secure and only accessible by the appropriate audience.

Content Control

Improved taxonomy adherence

Your organization’s taxonomy might look fine on paper but the standard Content Server access controls do not enforce adherence to its structure. PriSM provides the ability to control where content is added, ensuring that designed plans are adhered to.

The global nature of access management within a standard Content Server environment can limit the ability of your organization to maintain a structured plan. Through PriSM you can bring order to your taxonomy, allowing specified users to add only certain types of content into pre-determined locations – a level of control that is not possible in Content Server out-of-the-box.

Improved taxonomy adherence

Simplified interface

PriSM helps you to remove confusion for your less experienced and occasional users. By showing only those types of content that are permitted to be added, the result is cleaner, easier to use and less confusing.

Simplified interface

Reduced risk of publishing confidential material

When documents are moved or copied in Content Server, it is not obvious what access rights will be given to the document in its new location. PriSM surfaces these new rights to the user at the moment of creation. The user can then decide if these are correct and make adjustments accordingly. This avoids assuming content has the correct access rights and makes controlling permissions a part of normal Content Server activities.

Reduced risk